RENTAL AGREEMENT

 

PLEASE READ THE FOLLOWING carefully before signing or providing digital signature.

 

Definitions: For the purposes of this Rental Agreement, the Company, shall mean “Loudoun Mega Events LLC”, its owners, officers, directors, shareholders, employees, contractors, volunteers, and agents; “Customer” shall mean the person(s) or company listed in the “rented to” box on the invoice page of this agreement or the person(s) or company submitted as the rental agent online, as well as the person signing the agreement (if different), and their agents, participants, guests, and/or employees.

 

Section A: Care of Rental Equipment


1. Customer has inspected and reviewed the Safety Guidelines document and this rental equipment has been received in good condition and will be returned in the same condition.

2.Customer will make sure that all the stakes, sandbags, or other safety equipment provided for grounding and monitoring the equipment will not be removed from the ground at any time.

3. If there are wind gusts at or over 15 MPH, Customer will remove all individuals from any inflatable attraction and deflate it to ensure safety of all participants.
4. All Equipment is rented on an “as is” basis. Customer acknowledges receipt of Equipment, that they have inspected the Equipment and its installation prior to its use and certifies that they will abide by the operating/safety instructions. Should Equipment fail to function correctly at any time, Customer agrees to cause all users to immediately cease use of that Equipment and contact the Company immediately.

5. Customer agrees to the right for the Company to enter the premises of my event at any time to repossess said equipment. Customer agrees to reimburse the Company for all attorney fees, an amount not less than 50% of all sums due, court costs and expenses incurred by the Company to enforce collection or to preserve or enforce rights under this contract. Customer agrees not to loan, sublet or otherwise depose of equipment or use it at any other location.

6. Customer agrees to pay in full all damages not caused by ordinary wear and tear. “Ordinary wear and tear” shall mean only the normal deterioration of the rental equipment caused by ordinary, reasonable, and proper use of the rental equipment. Customer shall be liable to the Company for all damage which is not “ordinary wear and tear”, including but not limited to the application of paint, makeup, tape, permanent marker, “Silly String” or the unauthorized application of water to any devices not specifically authorized by the Company. “Silly String” almost instantly discolors and damages the vinyl and will incur a repair or replacement fee.

7. Damage to units will result in a Repair Fee ranging from a minimum of $250 up to the cost of replacing the unit damaged. Negligent damage which includes, but is not limited to, damage from smoking or heat, spills, tears from improper clothing or items, or tears from objects placed inside of an inflatable is not covered under this agreement and will result in fees up to the cost of replacing the item.

8. Recording and monitoring devices will not be tampered with or disabled during the rental.  Company will not use any footage or data from monitoring devices for advertising or public use.

9. Equipment must be returned in the same clean and dry condition it was received. Dirty Equipment will result in a Reconditioning Fee of $50 charged for each portion of an hour required to restore Equipment.

 

Section B: Delivery

1. The Company shall deliver the Rental Equipment to the address specified by Customer as listed on the invoice notification or located within the online rental application.

2. Delivery and pick-up times are estimates. Delivery crews may arrive before your drop off time or after your pickup time to secure equipment.

3. Customer agrees to prepare the delivery site by removing all rocks, sticks, and animal droppings.

4. Customer agrees that an adult 18 or old will be at the delivery site at the agreed time to accept delivery and acknowledge risks presented in the Rental Agreement, Liability Waiver, and Safety Guidelines.

5. In the event Company attempts a delivery and the Customer is not available, Company will attempt to contact the Customer by telephone. If Company is not able begin setup with fifteen (15) minutes of arrival at delivery site, the delivery will be considered abandoned, all payments and fees will be non-refundable, and the delivery crew will continue to the next delivery.

6. The Company reserves the right to use any photos taken on property that has no identifiable information such as house numbers or vehicle license plates for marketing or social media. If you would like to request that no photos are taken or used, please inform the Company prior to delivery.

7. Customer must mark any underground utilities, irrigation, septic system, or other hazards prior to delivery.  Any damage caused by contact with unmarked hazards will be assumed by the Customer.

 

Section C: Cancellation Policy

1. Customer will receive a full refund of deposit and fees for any cancellation at least 14 days prior to the event date. If cancellation is less than 14 days prior to the event date but no less than 48 hours prior to delivery, the deposit will be converted to a raincheck applicable to any rental within the following 12 months.

2. The Company reserves the right cancel an order at any time, for any reason, including but not limited to: severe weather conditions; a location that is unsafe or inaccessible due to doors, gates, slopes, or steps; or if there is reason to believe that the Equipment and or its users may be in danger. If the Company cancels an order for any reason other than severe weather, damages could include monies already paid for the rental.

3. In the event of severe weather as determined by the Company, the Company will contact the Customer to offer a refund of fees paid or offer to reschedule delivery within 12 months.

 

Section D: Limited Warranty

1. The Company warrants that the Rental Equipment leased under this Agreement will be in good working order when delivered under this Agreement. All equipment is supplied and maintained subject solely to this warranty. The Company’s sole and exclusive obligation under this warranty is limited to repair or replacement of the rental equipment when the Company determines that it does not conform to this warranty.

2. The Company makes no warranty of merchantability or fitness for any particular use or purpose, either express or implied. There is no warranty or representation that the rental equipment is fit for Customer’s particular intended use, or that it is free of latent defects.

3. The Company shall not be responsible to Customer or to any third party for any loss, damage, or injury resulting from, or in any way attributable to the operation of, installation of, use of, or any failure of the rental equipment. The Company shall not be responsible for any defect or failure unknown to The Company at the time of delivery.

 

Section E: Compliance with Laws

1. Customer agrees not to use or allow anyone to use the rental equipment for any illegal purpose or in any illegal or unsafe manner.

2. Customer agrees at his/her/their sole cost and expense to comply with all municipal, parish, state, federal or other governmental or quasi-governmental laws, ordinances and/or regulations which may apply to the use of the rental equipment during the rental period. Customer further agrees to pay all licenses, fines, fees, permits, or taxes arising from Customer’s use of the rental equipment, including any subsequently determined to be due.

3. Customer is solely responsible for obtaining any all permits and/or licenses from the appropriate government agencies prior to use.

4. The Customer is responsible to mark all sprinkler lines or underground objects and call safe to dig if required by law. The Company will not be liable for damage to underground sprinklers, utility lines, or other buried objects.